Welcome to the Registrar’s Office. We support students, families, and staff with enrollment, student records, transcripts, and registration services. Our goal is to make every process clear, simple, and timely.

1. Student Information System (SIS)

This is the core of the job.

• Maintain all student records in SIS (demographics, enrollment, grades)
• Build and manage course catalogs and codes
• Create and update:
• • Schedules / course sections
  • Teacher assignments
  • Student enrollments
• Run data audits for accuracy (enrollment counts, course assignments, etc.)

2. Enrollment & Mobility Management

• Process:
• • New enrollments
  • Withdrawals
  • Transfers between sites
• Verify required documentation (immunizations, guardianship, etc.)
• Coordinate with sending/receiving schools for records

3. Records & Compliance (High-Stakes)

• Maintain cumulative files (digital/physical)
• Ensure FERPA compliance
• Manage:
• • Transcripts
  • Report cards
  • Enrollment verification
• Track and document:
• • Attendance
  • Credits (secondary)
  • Graduation requirements

4. State Reporting & Data Submissions

• Prepare and validate data for:
• • State reporting (ADM counts, enrollment, attendance)
• Run reports from SIS and correct errors before submission
• Coordinate with district office / data team

5. Scheduling & Course Management

• Build master schedule based on:
• • Course codes
  • Staffing
  • Student needs
• Assign students to:
• • Core courses
• Adjust schedules throughout the year

6. Graduation & Progress Tracking (Secondary)

• Monitor credit accumulation
• Identify students off-track
• Coordinate with counselors/admin
• Prepare:
• • Graduation lists
  • Diplomas
  • Transcripts for postsecondary

7. Communication Hub

Registrar often becomes the frontline for anything “data + student”

• Work with:
• • Principals
  • Counselors
  • Teachers
  • District office
• Support families with:
• • Enrollment questions
  • Records requests
• Troubleshoot SIS issues for staff